When you look to export Exchange Online mailbox to PST, it can seem difficult, especially when the `New-MailboxExportRequest` cmdlet available in Exchange on-premises does not extend to Exchange Online environments.
But eDiscovery presents a sophisticated and viable alternative for this process. In this guide, we will help you learn how to use eDiscovery from the Exchange Admin Center (EAC) to expertly export your mailbox to PST.
Along with this manual approach, we will also help you out to get away from the perplexity of the export method. Using a professional tool is a viable approach. We will introduce to you the Kernel Office 365 backup tool that makes your export Exchange Online mailbox to PST easier. We will take a look at the essential features of the tool and how such features can help in the smooth export process. Let us get started for now.
Using eDiscovery for exporting Exchange mailbox to PST
You must be familiar with the fact that the New-MailboxExportRequest cmdlet can be used in Exchange on-premises for exporting your on-premises mailbox. But there exists no option with online Exchange, so how to export Exchange Online mailbox to PST?
You can use eDiscovery as a viable alternative. We will give you the steps below to do so.
- Access your Microsoft 365 account and navigate to the Exchange Admin Center [EAC]. Tap on Admin Center and go to Security and Compliance. Find your mailbox via the Content Search eDiscovery tool to export your PST.
- With eDiscovery, you can export the full mailbox of a specific user or group of users. Use the filters to select the mailbox based on different criteria 2024 Tap on Save and run. Put in the name of the mailbox and its general description.
- After a successful search, tap on Export results.
- Moreover, you can also select in case you wish to include the encrypted files and other related options for export. After the export is done, you will be notified to Download results. Make sure to copy the “Export key” so that you can easily view the download.
- Use the “Export key” and download the PST file as per your convenience.
Note: Users need to make sure that you are a part of the eDiscovery Manager role group to carry out the export. If your account is not assigned with the mailbox import/export role assigned, use this PowerShell cmdlet:
New-ManagementRoleAssignment –Role “Mailbox Import Export” –User “user name”
There are a few other things to keep in mind as this above approach is only compatible with a few web browsers like Internet Explorer and Microsoft Edge and the other major issue is that this export process sometimes creates duplicate items automatically.
So, the above process is an intricate one to export Exchange mailboxes to PST. You need some level of tech-expertise to carry out the process successfully. But what is the ideal solution for non-technical users?
Using a professional utility like Kernel Office 365 Backup is the perfect option to opt for. This tool helps you easily export the Exchange mailbox to not only PST but also many different formats namely MSG, DOC, DOCX, PDF, EML, and HTML. This utility even comes with the incremental backup options to save time and avoid confusions. With advanced filters available based on date, item types, etc. and split features present, you can even opt for automated backup and export capabilities via CSV file.
Users also get the flexibility to export and backup mailboxes in PST without the additional requirement of Microsoft Outlook installation. For more insights on the features of the tool and get hands-on experience, you can go for the free trial today.
Conclusion
We have put up the step-by-step guide to export Exchange Online mailbox to PST with the use of eDiscovery. We hope you are able to follow the steps as this process needs some level of expertise.
For non-technical users, we have introduced an all-in-1 professional utility that makes your export process easy with its easy-to-use interface, simple yet advanced features and wide-range of compatibility. Try out the tool today and carry out the Exchange Online mailbox to PST export with ease.
